Reminder: Winter Closure & Timesheet Submission
As we approach the winter closure, please take proactive steps to ensure timely and accurate payroll processing for the R01 pay period (12/15/24 – 12/28/24).
Key Dates for R01 Timesheets:
- Employee Submission Deadline: December 19, 2024 by 11:59 AM
- Supervisor Approval Deadline: December 20, 2024 by 7:00 PM
- Correction Period: Until January 2, 2025
What You Need to Do:
- Start Your Timesheets Today: Employees are encouraged to begin filling out their timesheets now for the remainder of the year to avoid last-minute entries.
- Estimate Hours Worked During Winter Closure: If you plan to work over the winter break, you may approximate your hours as a placeholder on your timesheet. These approximations ensure that Payroll can process pay records accurately and that any necessary adjustments can be made after the break.
- Submit by December 19, 2024: Submitting early allows time for supervisors to review and approve, and Payroll to return timesheets for corrections if necessary.
Detailed instructions on how to complete your web timesheet can be found
Winter Closure Dates:
Employees should be aware of both holiday and winter closure dates. Further details
on the Winter Closure, including the definitions of Hard and Soft Closure, are available
on the benefits website.
- Hard Closure: December 24, 2024 – January 1, 2025
- Soft Closure: December 16, 2024 – January 3, 2025 (varies by department)
Reminder: Faculty should utilize Faculty Time Off (FTO) if planning to take leave during the Winter Closure (falling in the R01 2025 and R02 2025 pay periods).
If you have any questions or need assistance, please contact the Payroll Team at ua-payroll@alaska.edu.
Thank you for your prompt attention to this matter, and we wish you a safe and enjoyable holiday season!
Published UA News 12.6.2024